Melissa Weiler

5041 Vincent Avenue North ~ Minneapolis, MN 55430

Email: melissaweiler@yahoo.com   P: 612-387-3965

 

An extremely organized, highly self-motivated project coordinator/executive administrative assistant/event manager with strong problem solving skills. Successfully drive company and client initiatives by leading account and creative teams to deliver cost-effective work. Recognized for dependable delivery and solid execution of projects and events.

 

Professional Experience

 

Human Resources Coordinator

Digital River, Inc. - Minnetonka, MN

2012-Present

·         Process employee information including employment verifications, unemployment compensation and international travel of H1-B sponsored employees.

·         Conduct employee exit interviews for US based employees.

·         Manage vendor accounts and monthly billing.

·         Coordinate the employee ACE award submissions on a monthly basis.

·         Organize the Immigration documentation process and submission.

·         Process bi-weekly payroll timesheets for hourly employees.

·         Manage and process resume submissions in Taleo.

 

Sales Support Coordinator

Building Resources Corporation - Minneapolis, MN

2011-2012

·         Processed new sales leads and managed the correspondence between the Vice President of Sales and clients.

·         Coordinated and attended the monthly walk-throughs with all Building Resources clients, and tracked the progress for the sales team.

·         Managed client accounts of $50,000 dollars annually, while providing reports and data for the sales team.

·         Responded to all sales calls and scheduled meeting for the sales team.

 

Events Manager/Office Manager

JAMF Software – Minneapolis, MN

2008-2011

Managed user training and events for Software Company specializing in software and for Apple hardware. Managed office operations including facilities management for firm with $5 Million dollars in annual revenue.

·         Coordinated all aspects of execution for the firm’s largest trade event, Macworld with over 100 plus vendors and Worldwide Developers Conference (WWDC), serving in access of 1000 attendees. Oversaw trade show booth, Lunch and Learn breakouts with open labs and Customer User Group special events. Drove lead generation by 10 percent for over 100 attendees.

·         Served as project manager for $66,000 dollar office build out ensuring the builders met the targeted completion date.

·         Launched the company’s first-ever National User Group in a 3-week compressed timeline. Event attracted over 250 customers that now meet throughout the country on a monthly basis to discuss JAMF Software.

Project Manager/Office Manager                                                                                           LaBreche - Minneapolis, MN                                                                                                  2007 to 2008

Oversaw logistics for clients and vendors for project execution for independently owned brand communications firm with public relations, interactive and design services. Promoted to project manager for newly developed design team.

·         Managed the vendor sourcing estimation process for client deliverables. Presented recommendations for client by-in and negotiated prices to optimize clients’ budgets.

·         Researched and gathered case studies for proposals and client presentations. Efforts helped land new business including Coloplast and Jostens, and additional client projects with 3M, Wausau Paper and Medtronic.

·         Directed development of the $70,000 dollar office expansion within a 2 month timeline.

 

Interactive/Creative Coordinator                                                                                        Fallon Advertising – Minneapolis, MN                                                                          2006 to 2007                                                                                                                  Coordinated creative and interactive workflow for one of the world’s leading creative companies serving the world’s largest brands.

·         Managed the client extranet site and updated with completed digital projects, print and TV ads. Resulted in fewer requests for materials and increased client satisfaction because clients had immediate access to completed projects.

·         Managed creative logistics branding for Citibank – creative deliverables from both internal and external media teams.

·         Managed a team that submitted print and electronic documentation for annual award shows; including Emmy’s, One Show and Art Director’s Club, which resulted in multiple awards for Fallon. Specifically for Citibank, Brawny and Travelers.

 

Project Manager                                                                                                            Organizational Concepts International, LLC (now Seabury OCI)                                                 1998 to 2006                                                                                                                      Planned and coordinated training implementations for clients spanning small businesses to large publicly held enterprises. Clients consistently praised flawless execution and high-touch, hands-on approach.

·         Launched firm’s spin-off company Logic Opera by participating in cross-functional team to create the brand developed marketing materials and created go-to-market strategy. The rebranding led to increased interest in service offerings.

·         Organized all company events for internal and external audiences. Managed facility selection, catering, awards and corporate gifts on a limited budget and short timeframes.

Office Manager/Executive Administrative Assistant

·         Supported CEO, CFO and Managing Partners with scheduling, travel arrangements and client coordination. Efforts enabled executives to focus solely on Human Resources and Compensation consulting projects while details were dependably managed.

·         Managed and performed day to day book keeping of payroll, accounts payable and receivables, client invoicing and financial reporting.

Software Experience

Salesforce

Sage ACT

Microsoft Suite (PC and Mac)

Socialcast

SAP HRMS

QuickBooks

Outlook

Lotus Notes

Daylite

Visio

Lyris

Adobe Acrobat

Taleo

 

Education Experience                                                                                                                                                     University of Minnesota – Minneapolis, MN